Events Management

Accessing Events

Click Events in the sidebar to view all campaign events. You can filter by:

• Upcoming - Future events
• Past - Completed events
• All - Everything

Creating an Event

1. Click the Create Event button
2. Fill in the event details (see below)
3. Set the visibility level
4. Click Create to publish

Event Fields

Field	Description
Title	Name of the event (e.g., “Saturday Door Knock”)
Type	Category: Canvassing, Phone Bank, Rally, Meeting, Other
Date & Time	Start and end times (Arizona timezone)
Location	Address where the event will be held
Description	Details, what to bring, parking info, etc.
Visibility	Who can see this event (see below)

Event Visibility

Control where your event appears with visibility settings:

Public & Internal (Everyone)

Event appears everywhere:

• Public website at energyfreedom.team
• Clean Energy Friends (CEF) app
• SRP Canvass app

Use for: Public rallies, community events, volunteer recruitment drives.

Public Only (Website & CEF)

Event appears on public platforms but NOT in the SRP Canvass app:

• Public website at energyfreedom.team
• Clean Energy Friends (CEF) app

Use for: Public events that don’t require full canvasser access.

Internal Only (Team App)

Event ONLY appears in the SRP Canvass app:

• SRP Canvass app for approved canvassers

Use for: Team meetings, training sessions, internal strategy sessions, events that shouldn’t be public.

Tip

Default visibility is “Public & Internal” to maximize reach. Choose “Internal Only” for team-specific events.

Managing Signups

View who has signed up for each event:

1. Click on an event to open details
2. Scroll to the Attendees section
3. View the list of registered attendees
4. Export the list if needed

Attendee Information

For each signup, you’ll see:

• Name - User’s name or “Guest” for non-logged-in signups
• Email - Contact email address
• Signed Up - When they registered
• Status - Confirmed, Canceled, or Attended

Editing Events

1. Click on the event you want to edit
2. Click the Edit button
3. Make your changes
4. Click Save

Caution

Changes to date/time or location should be communicated to signed-up attendees. Consider sending an announcement.

Canceling Events

To cancel an event:

1. Open the event
2. Click Cancel Event
3. Confirm the cancellation

Canceled events remain in the system for record-keeping but won’t appear in upcoming events lists.

Event Types

Event types are loaded from the database and can include:

• Canvassing - Door-to-door voter outreach
• Phone Bank - Group calling sessions
• Rally - Public gatherings
• Meeting - Team meetings, training
• Other - Miscellaneous activities

Tip

Contact your administrator if you need to add custom event types.

Best Practices

Planning Events

• Create events at least 1 week in advance
• Include clear descriptions with what to bring
• Add parking and accessibility information
• Set appropriate visibility based on audience

Managing Attendance

• Check signup numbers a few days before
• Send reminders to attendees
• Have a backup plan for low turnout
• Mark attendance after the event for future planning